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Privacy notice for enquiries

Who we are

APEX I M CAPITAL is a London-based business-to-business intermediary for international petroleum trade and oil and natural gas project support. We are the data controller for the personal information you submit through this website, which means we decide how and why it is used. Our details are:

This website is operated by APEX I M CAPITAL, based in London, United Kingdom.

This notice explains what we collect, why we collect it and what your rights are under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What we collect

When you send an enquiry through this website, we collect the information you give us:

  • your full name and work email address;
  • your company name;
  • the type of enquiry and the country of your project or delivery, if you choose to give it;
  • the message you write, including any product, project or timing details.

Our web server also keeps routine technical records, such as your IP address, browser type and the pages requested, so that we can keep the website secure and working.

How we use it

We use this information to:

  • read, review and reply to your enquiry;
  • clarify your requirement and, where you ask us to, coordinate an introduction to a relevant buyer, supplier or technical provider;
  • keep a record of our correspondence with you;
  • keep the website secure and prevent misuse; and
  • meet our legal and regulatory obligations.

We do not use your enquiry for advertising, we do not sell personal information, and we do not make decisions about you using automated processing.

Lawful basis

We rely on the following lawful bases under Article 6 of the UK GDPR:

  • legitimate interests: replying to business enquiries and running a secure website. We have considered your interests and rights, and we do not think this use overrides them;
  • steps at your request before entering into a contract: where your enquiry leads to a discussion about our services;
  • legal obligation: where the law requires us to keep or disclose information.

Sharing

We share personal information only where we need to:

  • with service providers that host this website and handle our email, who act on our instructions and under written terms;
  • with professional advisers, such as lawyers, accountants and insurers, where they need it to advise us;
  • with a prospective counterparty, only where you have asked us to introduce you or have agreed to the introduction; and
  • with regulators, courts or law enforcement where the law requires it.

International transfers

Some of our service providers may process information outside the United Kingdom. Where that happens, we make sure the transfer is protected, for example by using a country the UK government has recognised as providing adequate protection, or by using the UK International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses.

Retention

We keep enquiry records for 24 months from our last contact with you. After that we delete them, unless we need to keep them longer to meet a legal obligation or to establish, exercise or defend a legal claim. Routine server records are kept for a much shorter period.

Security

We use appropriate technical and organisational measures to protect personal information against loss, misuse and unauthorised access. These include encrypted connections, access limited to the people who need the information, and carefully chosen service providers. No online service can be completely secure, so please do not include sensitive personal information in your message unless it is necessary.

Your rights

Under data protection law you have the right to:

  • ask for a copy of the personal information we hold about you;
  • ask us to correct information that is wrong or incomplete;
  • ask us to delete your information in certain circumstances;
  • ask us to restrict how we use your information in certain circumstances;
  • object to our use of your information where we rely on legitimate interests;
  • ask for the information you gave us in a portable format; and
  • withdraw consent at any time, where we have relied on it.

To use any of these rights, contact us using the details below. We will reply within one month. We may need to confirm your identity first.

Cookies

This website does not use advertising or analytics cookies. Any cookie it sets is strictly necessary for the website to work, so we do not ask for your consent for it.

How to contact us

For any question about this notice or about how we use your personal information, contact us here:

You can contact us about this notice or your personal information using the enquiry form on our Contact page.

Complaints

If you are unhappy with how we have handled your personal information, please tell us first so we can try to put it right. You also have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection regulator, at ico.org.uk or by calling 0303 123 1113.

Changes to this notice

We may update this notice from time to time. The date of the latest version is shown below, and the current version is always available on this page.

Last updated: 9 November 2026